MeetingMate: an Ambient Interface for Improved Meeting Effectiveness and Corporate Knowledge Sharing

Justin Matejka, Tovi Grossman, George Fitzmaurice

January 2021 · Proceedings of Graphics Interface 2021 (GI)

Abstract

We present MeetingMate, a system for improving meeting effectiveness and knowledge transfer within an organization. The system utilizes already existing content produced within the organization (slide decks, meeting information, HR databases, etc.) from which it generates and presents contextually relevant information in real-time to meeting participants through an ambient interface. Besides providing details about projects and content within the company, an employee relationship graph is created which supports increasing a user's "metaknowlege" about who knows what and who knows whom within the organization.

DOI PDF

Figures

e MeetingMate system. The content being presented is captured and interpreted, then relevant corporate knowledge on the devices of meeting attendees.

Figure 2. Architecture of the MeetingMate system. (components in light grey are part of the existing meeting room infrastructure).

Figure 3. Sample internal technology definition (left) and acronym expansion (right) cards.

Figure 4. Sample employee information card.

Figure 5. Sample project (left) and repository (right) cards.

Figure 6. Sample contextually similar slide card (left), and the associated context menu (right).

Figure 7. Sample cards with additional personal connection information.

BibTeX

@inproceedings{Matejka:2021:10.20380/GI2021.05,
 author = {Matejka, Justin and Grossman, Tovi and Fitzmaurice, George},
 title = {MeetingMate: an Ambient Interface for Improved Meeting Effectiveness and Corporate Knowledge Sharing},
 booktitle = {Proceedings of Graphics Interface 2021},
 series = {GI 2021},
 year = {2021},
 issn = {0713-5424},
 isbn = {978-0-9947868-6-9},
 location = {Virtual Event},
 pages = {28 -- 34},
 numpages = {7},
 doi = {10.20380/GI2021.05},
 publisher = {Canadian Information Processing Society},
}